ARTICLE I. NAME.

The name of this association shall be the Health Sciences Library Association of New Jersey, Inc.

AMENDMENTS

1987 - Amended and approved by the membership December 2, 1987. Prior to this date the name of the organization was "Health Sciences Library Association of New Jersey." Date of incorporation September 29, 1986.
 

ARTICLE II. OBJECTIVE.

The objective of this organization shall be to encourage and to promote the utilization of health and wellness information through the collection, organization and dissemination of information; to develop the usefulness and efficiency of health science libraries in support of quality patient care; to promote research in the field of information sciences; to promote high professional standards; to provide its members with channels of communication; to help members in their professional development and advancement.

AMENDMENTS

1982 - Section not applicable. Article II addended to read "and wellness in support of patient care." Approved by membership March 24, 1982.
 

ARTICLE III. MEMBERSHIP.

Section 1. Classifications.

There shall be five classes of membership: Individual Members, Retired Members, Student Members, Institutional Members, and Honorary Members.

Section 2. Qualifications.

A. Individual members shall be persons who are or were at the time of application, engaged or interested in health care or allied scientific library work, and shall have paid the required membership fee.

B. Retired Members shall be persons who have retired from active library work and paid the required membership fee.

C. Student Members shall be persons who are enrolled in an accredited library school. Student membership is limited to three consecutive years. Proof of enrollment is required.

D. Institutional Members shall be organizations that support the objectives of the Association. An Institutional Membership is required for participation in the New Jersey Health Science Interlibrary Loan Network. Institutional Members shall designate one representative to vote on Association matters. Employees of member institutions, other than the designated representative, may participate in Association activities, but must join as an Individual Member in order to vote or hold office.

E. Honorary members shall be persons who have been nominated and approved by the membership for outstanding contributions to the health sciences library profession.

Section 3. Rights and Privileges.

A. All Individual and Retired Members may vote. One designated representative from an Institutional Membership may vote.

B. Individual, Institutional and Retired Members are eligible to hold office or to be appointed to committees.

Section 4. Membership Application and Approval.

Application for any class of membership shall be made on appropriate forms to the Board of Directors, the President, or the Membership Secretary. Applicants meeting the requirements set forth in the Bylaws shall be entitled to all rights and privileges of membership from the time dues are paid.

Section 5. Dues.

The dues shall be determined by the voting members of the Association. Changes in the fee structure will be printed in the newsletter prior to voting at a general meeting. Retired and Student Members shall pay reduced fees as delineated in the Association directory. Honorary Members shall be exempt. Dues shall be paid by June 1st. Any member who has not paid by this date shall be dropped from the membership.

Section 6. Fiscal Year.

The fiscal year of the Health Sciences Library Association of New Jersey shall be April 1st through March 31st.

AMENDMENTS

1998 - Section 3. Approved by the membership September 16, 1998. The right to hold office or to be appointed to committees is extended to Retired Members at the request of the Board of Directors.

1995 - Section 6. Approved by the membership September 20, 1995. Prior to this date section reads " The fiscal year of the Health Sciences Library Association of New Jersey shall be October 1st through September 30th."

1992 - Section 5. Approved by the membership September 30, 1992. Prior to this date section reads "Dues shall be paid by June 30th."

1992 - Section 6. Approved by the membership September 30, 1992. Prior to this date section reads "The fiscal year of the Health Sciences Library Association of New Jersey shall be July 1st through June 30th."

1990 - Sections 2 through 4. Approved by the membership September 14, 1990. Rights and responsibilities of Institutional membership changed upon recommendation of the Board of Directors. Originally reads "Institutional Members shall be organizations that support the objectives of the Association and designate one representative to vote on Association matters. Employees of member libraries may participate in Association activities."

1989 - Sections 1 through 6. Amended and approved by the membership March 8, 1989. "Active" member renamed "Individual" member as a membership category. Description of category is changed to include those who are "interested in" health care or allied scientific library work.

1989 - Sections 1 through 6. Amended and approved by the membership March 8, 1989. "Special" member deleted from the membership categories. Prior to this date category read "Special members shall be persons, organizations, or institutions interested in libraries of the health sciences and shall have paid the required membership."

1989 - Section 5. Amended and approved by the membership March 8, 1989. Prior to this date section reads "Dues shall be paid March 31st."

1982 - Added and approved by membership March 24, 1982. Article III prior to the above date reads "Any person or institution in health science libraries may become a member of the association by complying with the bylaws provisions."

1981 - Section 1. Prior to March 24, 1982 "Inactive" members replaced "Retired" members as a membership category. Section 1 reads "There shall be six classes of membership: Active members, Inactive members, Student members, Special members, Institutional members, and Honorary members."

1981 - Section 2.B. Prior to March 24, 1982 this section reads "Inactive members shall be paid members who do not attend the required number of meetings."

1980 - Section 5. Addended and approved by the membership September 17, 1980. Prior to this date text reads "Annual dues shall be paid by the end of the first month of the fiscal year." Amended to read "March 31st of each calendar year."

1980 - Section 5. Addended and approved by the membership September 17, 1980. Prior to this date the fiscal year was "April 1 through March 31." Amended to read "July 1st through June 30th."

1980 - Section 5. Addended and approved by the membership September 30, 1980. Prior to this date retired members are exempt from dues. "Student members dues shall not exceed half of the active members' fees." Amended to read "Retired and student members shall not exceed half of the Active members dues."
 

ARTICLE IV. MEETINGS.

Section 1. General Meetings.

There shall be one regular general meeting each year which shall be called the Annual Meting. This meeting shall include the Association’s annual business meeting and the installation of officers. Additional meetings and continuing education programs will be held as necessary.

Section 2. Quorum.

A quorum for the transaction of business shall be the presence of at least twenty-five per cent (25%) of the voting membership.

Section 3. Order of Business.

The order of business at the general meeting shall be at the discretion of the presiding officer and the Board of Directors, but the business can include: Approval of Minutes, Treasurer's Report, Committee Reports, other reports from the Board of Directors, Old Business and New Business.

AMENDMENTS

2001 - Section 1. Approved by the membership September, 2001. Prior to this date section reads: "Three general meetings shall be held in September, December, and March. At the March meeting, installation of officers will take place."

2001 - Section 2. Approved by the membership September, 2001. Original section deleted. Prior to this date section reads: "At any time in the interval between regular meetings, special meetings may be called by the Board of Directors or by at least ten active members. The purpose shall be submitted in writing to the membership not less than fourteen days in advance of the meeting."

1987 - Section 2. Approved by the membership December 2, 1987. Section 2A deleted, originally reads "A special meeting is held at the Middle Atlantic Health Congress in Atlantic City."

1982 - Sections 1 through 4. Addended sections approved by membership March 24, 1982. Article IV prior to this date originally reads "Meetings shall be held as provided in the Bylaws."

1972 - Section not applicable. Article IV originally reads "A business meeting shall be held at least once a year."
 

ARTICLE V. OFFICERS, NOMINATING PROCESS AND ELECTIONS.

Section 1. Elected Officers.

The elected officers of the Association shall be a President, a Vice-President/President-Elect, Recording Secretary, Corresponding Secretary, Membership Secretary, and Treasurer.

Section 2. Nominations and Nominating Process.

A. The Nominating Committee shall consist of the immediate Past President and a representative from each New Jersey State Library Region who is an active member of the Association. Members of the Committee shall not serve more than one successive year on the committee. This Committee shall meet at least once annually.

B. The Nominating Committee shall notify the membership of at least one nominee for each office of the Association and four nominees for the following year's Nominating Committee. The slate of nominees shall be printed in the Newsletter of the Association. Included also on the ballot shall be any nominee of active membership status proposed by at least three voting members.

Section 3. Qualifications for Nomination.

The nominees for elected positions shall be active members of the association for at least two years.

Section 4. Elections.

A. The officers of the Association and members of the association's Nominating Committee shall be nominated and elected as provided for in the Bylaws. Elected officers shall be installed at the close of the March meeting.

B. Voting ballots and return envelopes shall be distributed and returned to the Corresponding Secretary by the designated date appearing on the ballot. The results of the election shall be announced at the March general meeting.

C. The President and the Vice-President/President Elect shall be elected for a one year term. The Treasurer, Membership Secretary, Recording Secretary and Corresponding Secretary shall serve for two years. The Recording and Corresponding Secretaries shall serve staggered terms. Officers shall not serve more than two successive terms in the same office.

D. The yearly terms of elected officers shall be staggered so that no more than four officers be installed in the same year.

AMENDMENTS

2002 - Section 4D. Amended and approved by the membership March 20, 2002. Prior to this date section reads " The yearly terms of elected officers shall be staggered so that no more than three officers be installed in the same year."

1996 - Sections 1, 4. Amended and approved by the membership March 27, 1996. The position of Recording-Correspondence Secretary is divided into two positions of Recording Secretary and Corresponding Secretary who shall serve staggered two year terms.

1995 - Section 2B. Amended and approved by the membership March 14, 1995 to read: "and four nominees for the following year's Nominating Committee." The number of New Jersey State Library Regions was consolidated from six to four.

1989 - Section 2A. Amended and approved by the membership September 20, 1989. Prior to this date article reads "Immediately following the installation of officers, the Immediate past president shall appoint the Nominating Committee. It shall consist of a representative from each consortia, chairperson or designate who is an active member of the Association. This Committee shall meet at least once annually."

1989 - Section 2B. Amended and approved by the membership September 20, 1989 to include: "and six nominees for the following year's Nominating Committee."

1989 - Section 4A. Amended and approved by the membership September 20, 1989 to include "and members of the Association's Nominating Committee."

1984 - Section 4. Membership Secretary replaced Corresponding Secretary upon request of the HSLANJ Executive Board. Amendment enables verification of current membership status prior to processing vote.

1982 - Section 1. Amended and approved by the membership March 24, 1982. Article V, Section 1 originally reads "Elected officers shall be such officers as provided in the Bylaws, who shall be nominated and elected as provided in the Bylaws."

1982 - Section 2. Amended and approved by the membership March 24, 1982. Article V, Section 2, originally reads "appointed officers shall be such officers as provided in the Bylaws." Section 2.A and 2.B addended.

1982 - Section 4C. Amended and approved by membership March 24, 1982. Originally reads "2 consecutive elected terms." Amended as "two successive terms in the same office."

1980 - Section 4C. Amended and approved by membership March 1980. Originally reads "Officers shall not serve more than 2 consecutive terms." Amended to read "(see above)."

1980 - Section 4C. Originally reads "Treasurer. Term of office shall be 3 years." Amended to read "term of office shall be 2 years."

1980 - Section 4. Approved by membership March 1980. "Recording-Corresponding" Secretary replaced "membership" secretary.

1975 - Section 1. Approved by membership March 13, 1975. Originally reads "The elective officers of the NJ Hospital Library Association shall be a President, Vice-President Elect, Secretary and Treasurer."

1973 - Section 1. Approved by membership March 15, 1973. Addition of an Executive Board.
 

ARTICLE VI. DUTIES OF OFFICERS.

Section 1. President.

The President shall be the Chief Elected Officer of the Association and shall serve as Chairman of the Board of Directors. The responsibilities of this office include presiding at all meetings, preparing the annual report and serving as an ex-officio member of all standing committees. The President shall call special meetings as necessary.

Section 2. Vice-President/President Elect.

In the absence of or resignation of the President or at the request of the President, the Vice-President/President Elect shall perform the duties and exercise the functions of the President. The Vice-President/President Elect serves as the Program Chairman. In addition, the Vice-President/President Elect shall serve as Chair of the Education Committee and be a member of the Nominating Committee.

Section 3. Recording Secretary.

The Recording Secretary shall maintain and present the minutes of all general and Board of Director's meetings. The Recording and Corresponding Secretaries shall share any related duties as assigned by the Board of Directors.

Section 4. Corresponding Secretary.

The Corresponding Secretary shall conduct the official correspondence of the Association retain copies of all communications received and written on behalf of the Association. Voting ballots shall be distributed by and returned to the Corresponding Secretary. The Corresponding Secretary and Recording Secretaries shall share any related duties as assigned by the Board of Directors.

Section 5. Membership Secretary.

The Membership Secretary shall maintain the membership files and records and perform all duties relating to the application for membership process. Production and distribution of the Annual Membership Directory is also the responsibility of this officer. The Membership Secretary collects dues and maintains a list of members in good standing. Dues notices shall be sent during the month of December. Dues collected shall be turned over to the Treasurer.

Section 6. Treasurer.

The Treasurer shall conduct the financial affairs of the Association and shall be responsible for all monies and funds belonging to the Association. The Treasurer shall serve on the Finance Committee. Also, this officer shall present an annual financial report including the budget for the following year to the membership.

Section 7. Resignation.

In the event of the resignation of any officer, other than President, the Board of Directors shall appoint a member to fill the officer, subject to confirmation by vote of the membership, at the next general meeting.

AMENDMENTS

1996 - Sections 3, 4. Approved by the membership March 27, 1996. The position of Recording-Correspondence Secretary is divided into two positions of Recording Secretary and Corresponding Secretary who shall serve staggered two year terms.

1995 - Section 4. Approved by the membership September 20, 1995. Addition to duties of Membership Secretary to read "Dues notices shall be sent during the month of December."

1992 - Section 3. Approved by the membership September 30, 1992. Status of Education Committee changed from Ad Hoc to Standing.

1982 - Section 5. Approved by the membership March 24, 1982. The Finance committee is responsible for the presentation of the budget and not the Treasurer as previously stated.

1982 - Sections 1 through 6. Addended and approved by the membership March 24, 1982. Article VI originally reads "This constitution may be amended or rescinded as provided in the Bylaws."
 

ARTICLE VII. BOARD OF DIRECTORS.

Section 1. Membership.

The Board of Directors shall consist of the six elected officers and the Immediate Past President. Three additional Directors shall be elected to serve three year terms. The Editor of the Newsletter, the Chairman of the Bylaws Committee, and the Librarians of the Health Research and Educational Trust, the University of Medicine and Dentistry of New Jersey, and the HSLANJ representative to the Rutgers University LIS Program Associates will serve in ex-officio capacity.

Section 2. Qualifications.

The elected members of the Board of Directors shall be active members of the Health Sciences Library Association of New Jersey.

Section 3. Terms of Office.

The six elected officers shall be members of the Board of Directors during their terms of office. The three elected Directors shall serve terms of three years each, one member to be elected annually. Each member must attend at least four meetings per year, one being the March general meeting. In the event of resignation by any of these members, a vacancy in the Board membership shall be filled by a majority vote of the remaining members of the Board of Directors. The interim Board member shall serve until approval by vote of the general membership at the next general meeting.

Section 4. Duties.

The Board of Directors shall generate and maintain written policies and procedures. Long range goals and objectives shall be written and updated annually. The Board shall review all standing and special committee reports on an annual basis and perform other functions as the membership directs. The Board of Directors shall review and evaluate the Bylaws every three years.

Section 5. Meetings.

The Board of Directors shall hold at least four meetings annually. The subject of the summer meeting shall be to plan programs for the coming year. Additional meetings shall be held upon request of the President or upon written request of any three members of the board. Actions taken by the Board will be highlighted in the President's Annual Report. Summary reports of Board Meetings will be published in the Newsletter.

Section 6. Board of Directors Meetings.

All elected officers shall attend the Board of Directors Meetings.

Section 7. Quorum.

A quorum for conducting the business of the Board of Directors shall be no less than four Board members empowered to vote.

AMENDMENTS

2002 - Section 1. Approved by the membership March 20, 2002. Prior to this date section reads: "The Board of Directors shall consist of the six elected officers and the Immediate Past President. Three additional Directors shall be elected to serve three year terms. The Editor of the Newsletter, the Chairman of the Bylaws Committee, and the Librarians of the Health Research and Educational Trust and the University of Medicine and Dentistry of New Jersey will serve in ex-officio capacity."

2001 - Section 5. Approved by the membership September, 2001. Prior to this date section reads: "The Board of Directors shall hold at least four meetings annually prior to each general meeting. The subject of the summer meeting shall be to plan programs for the coming year. Additional meetings shall be held upon request of the President or upon written request of any three members of the board. Actions taken by the Board will be highlighted in the President's Annual Report. Summary reports of Board Meetings will be published in the Newsletter.

1996 - Sections 1, 3. Approved by the membership March 27, 1996. The position of Recording-Correspondence Secretary is divided into two positions of Recording Secretary and Corresponding Secretary who shall serve staggered two year terms.

1991 - Sections 1, 3. Descriptive language change approved by the membership September 27, 1991.

1982 - Section 2. Approved by the membership March 24, 1982. Deleted "who are working in the state in a health related field."

1980 - Section 1. Approved by the membership March 1980 to add "and the Librarian of the Health Research and Educational Trust."
 

ARTICLE VIII. COMMITTEES.

Section 1. Establishment.

The Board of Directors shall establish, by majority vote, any standing and special committees considered useful to furthering the aims and objectives of the Association. The Board of Directors shall prepare charges for each committee.

Section 2. Appointment of Committee Chairman.

The Chairman of each committee shall be appointed by the President immediately after installation. The Chairman is appointed for one three year term and may be reappointed for one additional consecutive three year term.

Section 3. Standing Committees.

Standing Committees shall consist of at least the following: Archives, Bylaws, Finance, Interlibrary Loan and Networking, Government Relations, Education, Hospitality, Public Relations, Information Technology, Consumer Health, Awards, Website Development, and Newsletter.

Section 4. Special Committees.

Special Committees shall be formulated by the Board of Directors as needed. Upon presentation of a final report to the general membership, the Special Committee automatically ceases to exist. The Nominating Committee shall serve as a Special Committee.

Section 5. Duties of Committee Chairman.

The Committee Chairman shall appoint its members and prepare minutes. Minutes and reports shall be submitted to the President at least one month prior to the March general meeting.

Section 6. Standing Committees and Charges.

The number of committee members shall be determined by the committee chairman. Committee members shall be selected and appointed by the committee chairman. All standing committees shall meet at least once per year.

A. Archives Committee - The responsibilities of this committee shall include, but not be limited to, maintaining the permanent records of the membership; collecting data concerning the Association from all officers and committee chairman; sorting through correspondence to determine documents to be placed in permanent files and those which should be discarded after five to ten years.

B. Bylaws Committee - The responsibilities of this committee shall include, but not be limited to, insuring the Association's Bylaws are kept current and procedurally correct reflecting changes in Association direction and goals. This shall be accomplished by maintaining and updating the Bylaws; examining, writing and proposing that changes be made; forwarding all proposed modifications to the Newsletter Editor for inclusion prior to discussion and vote by general membership; gaining Board approval for all changes, reprinting the Bylaws in the Newsletter on an annual basis.

C. Finance Committee - The responsibilities of this committee shall include, but not be limited to, the effective management of the Association's finances accomplished by advising the Board as to the Association's fiscal matters; recommending to the Board approval of fiscal projects; preparing and submitting a budget to the Board and upon their approval to the general membership. The Treasurer shall serve on this committee.

D. Government Relations Committee - The responsibilities of this committee shall include, but not be limited to, monitoring federal and state legislation related to health and library issues; providing information to Association members through reports at general meetings via the Newsletter; preparing position statements and letters of support or opposition on legislative matters; serving as a communications link in and to work with legislative committees of other library organizations, especially the Medical Library Association, the New York Regional Group of MLA and the New Jersey Library Association.

E. Interlibrary Loan and Networking Committee - The responsibilities of this committee shall include, but not be limited to, understanding how networking is presently working in New Jersey, monitoring the operation of the Health Science Network; discussing any problems arising between medical schools and hospital libraries; setting up network coordinators for the gathering and interpretation of statistics. Representatives of each of the seven consortia and UMDNJ shall serve on this committee.

F. Public Relations Committee - The responsibilities of this committee shall include, but not be limited to, promoting and publicizing HSLANJ and its membership within the Association and outside of the Association to employers, other professional organizations, and the community at large. Publicity within the Association may include annual recognition awards, contributions to the Association newsletter, and photographs. The committee may seek recognition in the community at large by distributing press releases through print and electronic means. It may also work to remind its members to communicate their accomplishments to the committee which accomplishments it will publicize in turn.

H. Education Committee - The responsibilities of this committee shall include but not be limited to, developing and maintaining a long-range plan to address the educational needs of the membership by a continuous process that includes needs assessment and evaluation. This shall be accomplished by organizing a set of cohesive programs for general membership meetings on an annual basis. The Vice-President/President Elect shall serve as Chair of this Committee.

I. Hospitality Committee - The responsibilities of this committee shall include, but not be limited to, recruiting new members into the Association; welcoming, introducing and orienting all first-time members; fostering professional and personal networking among Association members. This may be accomplished by contacting new members; writing articles for the Association newsletter; planning special receptions for recruitment purposes; planning programs at general meetings; maintaining a handbook for members.

J. Information Technology Committee - The responsibilities of this committee shall include, but not be limited to, maintaining and improving the competencies of the membership in the areas of information technology. This may be accomplished by sponsoring brown-bag discussion groups, programs, and CE courses; contributing items to the Association newsletter; developing and advertising technological standards; assisting the membership with grantsmanship activities; maintaining a directory; and other activities as identified. The Chair of this Committee, or a designee of the Chair, shall serve on the Education Committee.

K. Consumer Health Committee - The responsibilities of this committee shall include, but not be limited to, bringing issues on consumer health to the Association. This may be accomplished by sponsoring programs; contributing items to the Association newsletter; producing and maintaining a directory of consumer health collections and policies of member libraries; and other activities as identified.

L. Awards Committee - The responsibilities of this committee shall include, but not be limited to, administrating the Association’s annual recognition and awards program. This maybe accomplished by identifying award categories, defining criteria for selection, and overseeing the nomination process. The committee shall work the Public Relations Committee to publicize the awards program and its recipients within the Association and outside of the Association.

M. Website Development Committee - The responsibilities of this committee shall include, but not be limited to, the development and maintenance of the Association’s website. The website shall be used as a medium to disseminate news and other information about the Association in an electronic format.

N. Newsletter Committee - The responsibilities of this committee shall include, but not be limited to, the writing, editing and production of the association's newsletter. The newsletter committee shall be chaired by the Newsletter Editor. The newsletter may be distributed electronically, through the official website of the association, or by any other means deemed appropriate.

AMENDMENTS

2002 - Sections 3,6. Approved by the membership March 20, 2002. Designation of the Newsletter Committee at the request of the Board of Directors.

2000 - Sections 3,6. Approved by the membership December 6, 2000. Designation of the Website Development Committee at the request of the Board of Directors.

1998 - Sections 3,6. Approved by the membership September 16, 1998. Designation of the Awards Committee at the request of the Board of Directors.

1997 - Section 6J. Approved by the membership December 4, 1997. Responsibilities added to charge of Information Technology Committee to read "The Chair of this Committee, or a designee of the Chair, shall serve on the Education Committee."

1997 - Sections 3, 6. Approved by the membership December 4, 1997. Status of the Consumer Health Task Force changed from Task Force to Standing Committee.

1996 - Section 6. Approved by the membership October 2, 1996. Language change to charge of Interlibrary Loan and Networking Committee. Originally reads "...Representatives of each of the seven consortia, Rutgers, UMDNJ, and the NJ State Library shall serve on this committee."

1996 - Sections 3, 6. Approved by the membership October 2, 1996. Deletion of Advisory and Long Range Planning Committee at the request of the Board of Directors. Originally reads "The responsibilities of this committee shall include, but not be limited to, exploring the long range aspects and future needs of the Association; goals of long range interest and monitoring to include networking, interactions with other association, fund raising, library standards, continuing education needs, consumer health education and public relations activities."

1996 - Section 1. Approved by the membership March 27, 1996. Addition to read "The Chairman is appointed for one three year term and may be reappointed for one additional consecutive three year term."

1995 - Sections 3, 6. Approved by the membership December 6, 1995. Name and responsibilities of Publicity Committee changed to Public Relations Committee.

1995 - Sections 3, 6. Approved by the membership December 6, 1995. Status of Information Technology Task Force changed from Task Force to Standing Committee.

1994 - Sections 3, 6. Approved by the membership September 21, 1994. Status of Hospitality Committee changed from Ad Hoc to Standing.

1992 - Sections 3, 6. Approved by the membership September 30, 1992. Status of Education Committee changed from Ad Hoc to Standing.

1991 - Sections 1 through 6. Approved by the membership March 13, 1991. RLC Committee deleted at the request of the Board of Directors. Originally reads "RLC Committee -The responsibilities of this committee shall include, but not be limited to, gathering analyzing, and disseminating information to the membership and the HSLANJ Board of Directors concerning the New Jersey Library Network, its Board, and the Regional Library Cooperatives (RLC's). Composition of this committee shall include at least one representative from each RLC who is, or has been an active individual participant in that Region."

1990 - Section 6H. Descriptive language change approved by membership March 12, 1990.

1986 - Section 6D. Approved by membership September 17, 1986 to change name of "Legislative Committee" to "Government Relations Committee."

1985 - Section 6H. RLC formalized and voted upon by membership as a standing committee.

1984 - Section 2. Approved by HSLANJ Board, May 9, 1984, a motion to change the HRET Liaison Committee status from that of standing to special committee. Membership vote approved March 16, 1985.

1982 - Section 1. Approved by membership March 24, 1982 to delete from the last sentence "such as Archival, Bylaws, Education, Finance, Interlibrary Loans and Networking, Legislative and Standards."

1982 - Section 2. Addended and approved by membership March 24, 1982 to read "immediately after installation."
 

ARTICLE IX. FORMATION AND RECOGNITION OF SPECIAL INTEREST GROUPS

Section 1. Special Interest Groups.

A group based on special interests shall be referred to as a Special Interest Group. Only Association members may organize and function as Special Interest Groups. New Special Interest Groups shall be recognized by the Association provided that the following conditions are met.

A. The stated purpose of the Special Interest Group is consistent with and related to purposes stated in the Constitution and Bylaws and its activities are consistent with these purposes.

B. After considering a petition, the Board will approve or disapprove it. In the latter case, a petition will be referred back to the petitioners for further study and revision. Approval of a petition by the Board shall authorize permanent status, provided the terms of continued recognition are met.

C. Petitions to form a new Special Interest Group shall be signed by a minimum of five of the Association's voting members, except that the Board may consider a petition with less than five signatures when a smaller number of members are pursuing a specific interest which may justify a new Special Interest Group.

D. A section so requests.

Section 2. Membership.

An Association member may belong to more than one Special Interest Group.

AMENDMENTS

1982 - Sections 1 through 2. All sections as part of addended Article approved by membership as of March 24, 1982.
 

ARTICLE X. PUBLICATIONS.

Section 1. Newsletter.

The Association shall publish a Newsletter. Supplemental information will be published and distributed by the Board as required.

Section 2. Special Publications.

A. The President's Annual Report shall include the progress of all committees, the written policies and procedures and highlights of the long range plans of the Association and shall appear in the Newsletter.

B. An Annual Ballot shall be mailed to each voting member of the Association.

C. An Application Form for membership to the Association shall be available from the Membership Secretary.

D. The HSLANJ Organizational Manual shall be written, published and updated as needed to serve as an officer's manual with guidelines to the operation of the Association.

E. The Association Directory shall be published on an annual basis.

Section 3. Mailing Procedures.

A. Selection of a printer shall be at the discretion of the Newsletter editor and costs for this are assumed by the Association.

B. Special publications shall be included as inserts and mailed with the Newsletter.

AMENDMENTS

2000-Section 3A. Approved by the membership March 29, 2000. Section deleted, originally reads "Meeting notices and Newsletter shall be mailed and paid for by the Center for Health Affairs."

1997 - Section 2A. Approved by the membership December 4, 1997. Section originally reads "The President's Annual Report shall include the progress of all committees, the written policies and procedures and highlights of the long range plans of the Association and shall appear in the summer Newsletter."

1987 - Section 1. Addended and approved by the membership December 2, 1987. Section originally reads "The Association shall publish a minimum of three Newsletters per year, prior to each general meeting."

1982 - Sections 1 through 3. All sections as part of addended Article approved by membership as of March 24, 1982.

1981 - Comment: "Notice containing the text of any Bylaws changes shall be printed in the Newsletter, Article XIII. Section 3 to be voted on at the annual business meeting." Source: HSLANJ Newsletter September 17, 1980.
 

ARTICLE XI. HEADQUARTERS.

The location of the Association Headquarters shall be the institutional employer of the President; however, general meetings are hosted by the Center for Health Affairs in Princeton.

AMENDMENTS

1982 - Section not applicable. Addended Article approved by membership March 24, 1982.

1975 - Section not applicable. Article XI originally reads "The location of the Association headquarters shall be the decision of the presiding President."
 

ARTICLE XII. AFFILIATION.

The Association is affiliated with the New Jersey Hospital Association. Affiliations with any societies having objectives allied to those of this organization shall be encouraged. Affiliation or disaffiliation may be proposed by the Board of Directors and authorized by a majority vote.

AMENDMENTS

1982 - Section not applicable. Addended Article approved by membership March 24, 1982.
 

ARTICLE XIII. AMENDMENTS TO THE BYLAWS.

Section 1. Approval.

The Bylaws have been adopted by a majority vote of the membership of the Health Sciences Library Association of New Jersey.

Section 2. Proposed Changes.

Amendments should be submitted to the Bylaws Committee. They may be proposed by the Board of Directors, the Bylaws Committee, or five voting members of the Association. The Bylaws Committee shall be responsible for presenting proposals to the Board of Directors.

Section 3. Notices and Voting.

Notice containing the text of any Bylaws change shall be mailed to the membership. Voting may take place at a general meeting or by mail.

Section 4. Enactment.

A Bylaws Amendment goes into effect immediately upon its adoption unless motion specifies another time for its becoming effective.

AMENDMENTS

2002 - Section 3. Approved by membership March 20, 2002. Section 3 originally reads "Notice containing the text of any Bylaws change shall be printed in the Newsletter. Voting will take place after discussion at the meeting immediately following the notice in the Newsletter."

1982 - Sections 1 through 4. All sections within addended Article approved by membership as of March 24, 1982.

1972 - Section 3. Approved by membership March 15, 1972. Section 3 originally reads "Notice of any proposed Bylaws changes shall be sent to each voting member at least thirty days prior to the business meeting."
 

ARTICLE XIV. LIMITED POWER PROVISION.

Notwithstanding any other provision of these articles, the Association shall not carry on any other activities not permitted to be carried on (a) by an association exempt from Federal Income Tax under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by an association, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Service Code of 1954 (or the corresponding provision of any future Untied States Internal Revenue Service Law).

AMENDMENTS

1982 - Section not applicable. Replacement of Article XIV as "Dissolution Clause" and addition of the "Limited Power Provision" to establish tax exempt status. Approved by membership December 2, 1982.
 

ARTICLE XV. DISSOLUTION.

In the event of dissolution of the Association, the Board of Directors shall, after paying or making provision for the payment of all liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under 501(c)(3) of the Internal Revenue Code of 1965, as the Board of Directors shall determine.

AMENDMENTS

1982 - Section not applicable. Addition of Article XV as "Dissolution Clause" replacing the text: "In the event of dissolution of the Association, remaining assets, after the satisfaction of all obligations of the Association shall be distributed for purposes within the scope of the Internal Revenue Service Code 501(c)(3) or amendments thereof." Approved by membership December 2, 1982.

1982 - Section not applicable. Addended Article approved by membership March 24, 1982.
 

ARTICLE XVI. PARLIAMENTARY AUTHORITY.

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order that the Association may adopt.

AMENDMENTS

1982 - Section not applicable. Addended Article approved by membership March 24, 1982.

(Last update March 25, 2002 )